The automatic match up rules in Quickbooks are a real time saver and very clever but here are a few things to look out for!
If you have two invoices owed by two different customers for the same amount, they are both brought up as possible matches. If you don’t take care you could clear the invoice from the wrong customer, leaving your statements incorrect. Great to have time savers but best not to rush. Take time to make sure the selection dot is next to the correct invoice before you select match.
There is an option for credit notes to automatically allocate against sales invoices – but if you are crediting invoice number 7 of 10 there would be no way for Quickbooks to know so it is best to log into the settings area and untick this automatic option.
There is an option when setting up bank rules to have items ‘Auto-Add’ but this means you will not be given the chance to at least review the transactions on the bank feed before it is allocated. I think it is always worth a quick look at your transactions – you may always buy tools from Wickes but what about that one time when you buy a fixed asset?
We use Quickbooks on a daily basis and find it a really convenient bookkeeping package, but as always there are tricks to learn along the way.
If you would like help with the bookkeeping for your business, let us know.
